The Secretariat

The Chief Executive Officer’s Secretariat is the point of reference for issuing and communicating the Board's and Committees' decisions and in this context is a primary point of contact for ministries, departments, public entities and the private sector.

Information and Communication Unit

This Unit is composed of two main functions, namely, Communication and IT Management. Its role includes:

  • Communicating, cooperating and networking with both internal and external stakeholders through public relations, communication, information dissemination, information technology and educational means
  • Developing a structured and active system of communication and partnership with stakeholders to ensure continued relevance and value of the Agency's services
  • Developing and implementing the Agency’s communication strategy
  • Providing staff of the Agency with effective and efficient communication, databases and IT support to enable smooth running of the Agency

Human Resources Administration and Budget Management

This Unit undertakes personnel management, provides administration and support services, manages the funds and ensures the welfare of the staff of the Agency. Its role includes:

  • Providing expertise and services on human resources management, development and administrative matters.
  • Providing strategic inputs to management on changes in policies and regulations relating to human resources
  • Offering the necessary support services to all divisions in terms of transport, procurement, supplies, housekeeping and security.

Scholarship Administration Unit

This Unit manages the tertiary training budget and the administration of scholarships for tertiary studies. Its roles include:

  • Processing applications for GOS and other organizations’ scholarships administering scholarships awarded by donor countries
  • Advising clients on training venues, conditions and national priority needs
  • Administering Bonding Agreements to all students
  • Monitoring and pursuing debtors;
  • Engaging with other sections to provide career information to secondary and post-secondary students;
  • Engaging with other sections and partners to support the review of policies and strategies as necessary;
  • Updating the student management systems;

Human Resources Development Planning Unit

The main responsibility of this Unit is to provide top-quality support and advice to relevant stakeholders on issues pertaining to the demand and supply of labour and skills, training needs of the work force, best HRD practices and relevance of available training to the workforce. Its role includes:

  • Conducting organisational training needs assessment and developing long term national training plan
  • Designing and HRD programme strategy based on the national HRD plan
  • Updating the National HRD Plan and formulate an annual National Training Plan
  • Informing Scholarship Management programmes and financial planning
  • Conducting organisational human resource development audit in the public sector
  • Maintaining the National Human Resources Information System (HRIS)
  • Conducting tracer studies for Post-Secondary and University graduates
  • Coordinating organisation workforce planning
  • Collecting and analysing data in terms of skills and labour demand and identifying where the scarcity of human resources lie (for overseas and local training)

Special Services and Special Programmes Unit

This Unit provides special services and support to public and private sector initiatives and special programmes. Its roles include:

  • Providing support to enterprises for upgrading their human resources promoting the provision of training and development.
  • Promoting partnership with the Department of Labour, the establishment of training programmes and opportunities
  • Managing the Human Resource Development Award.
  • Leading career promotion activities nationally including primary, secondary and post-secondary schools and other stakeholders
  • Engaging with other sections and partners to support the review of policies and strategies as necessary
  • Developing and implementing mentorship programme for graduates
  • Disseminating information on human resources needs and priority areas in terms of occupation and career opportunities

Performance Monitoring and Evaluation Unit

  • Monitor the indicators of the National HRD Strategy 2018-2022 Logical Framework
  • Guide HOD and ensure that they monitor operational indicators relating to respective unit/sections within the Agency
  • Monitor the indicators of the PPBB (MTES) and incorporate performance into the quarterly/annual PM&E reports
  • Monitor the achievement of sector targets of the ANHRD Sector Strategic Plan 2018-2022.
  • Coordinate and monitor the Data Management System of the Agency
  • Monitor the policies, priority projects and activities of the Agency in line with budget allocation
  • Submit Evaluations at the end of each quarter/year
  • Uses PM&E findings to inform the PPBB and sectoral, ministerial policy-making and agency policy implementation